Fitness Studio Management Made Simple
Fitstream is fitness studio management software for class scheduling, member management, bookings, and retention. Digital wallet passes give members instant access without keycards — on a flat monthly fee.
Who Is Fitstream For?
Built for fitness studios and gyms who need class management, member billing, and retention tools in one platform — without the pricing of enterprise fitness software.
Yoga & Pilates Studios
You're running a timetable of classes with instructor assignments, capacity limits, and waitlists — and your booking, billing, and reminders are all handled separately. Online booking, automated reminders, and digital wallet passes for members run from one platform on a flat monthly fee.
CrossFit & Functional Fitness
Your community grows through retention as much as acquisition, and you have no visibility into which members are at risk of cancelling before they actually do. Recurring billing, class check-ins, and attendance-based retention analytics identify at-risk members before they're gone.
Personal Training Studios
Your trainers are spending time on scheduling and invoicing that should be spent with clients. Trainer schedules, client appointments, and billing run from one platform — no manual coordination, no separate invoicing tool.
Growing Boutique Studios
You've outgrown the basic booking app but enterprise fitness software is built for businesses ten times your size and priced accordingly. Fitstream gives you professional class management, member billing, and retention tools at a price that works for a boutique operation.
Fitness Studio Management Spread Across Too Many Tools
- Class booking, member billing, and communications managed in separate platforms
No visibility into which members are at risk of lapsing before they cancel - Door access and branded member apps cost extra on top of platform fees
- Manual invoicing and scheduling pulling staff away from members
- Per-member pricing on other platforms compounds as your studio grows
Booking, Billing, and Retention in One Platform
- Class timetable, capacity management, and waitlists in one place
- Digital wallet passes included — no keycards, no extra hardware cost
- Retention analytics flag at-risk members before they cancel
- Recurring billing and automated payment collection built in
- Flat monthly pricing regardless of member count
Everything Your Studio Needs
From scheduling to retention, Fitstream handles it all so you can focus on your members.
Class Scheduling
Visual timetable builder with recurring classes, instructor assignments, and capacity limits. Members see real-time availability.
Online Booking
Members book classes from your website or app. Automated confirmations, reminders, and waitlist management included.
Digital Wallet Passes
Members access your studio with Apple Wallet or Google Pay passes. No keycards, fobs, or apps to download.
Member Management
Complete member profiles with attendance history, payment records, and engagement tracking. Know your members better.
Recurring Billing
Automated membership fees with flexible payment schedules. Handle freezes, pauses, and cancellations without admin headaches.
Check-In System
Easy member check-in via wallet pass scan, QR code, or manual lookup. Track attendance and class popularity automatically.
Trainer Management
Manage instructor schedules, qualifications, and availability. Track trainer performance and member feedback.
Retention Analytics
Identify at-risk members before they cancel. Track attendance trends, engagement scores, and churn indicators.
Waitlist Management
Automatic waitlist for full classes with instant notifications when spots open. Never lose a booking opportunity.
Common Scenarios
See how fitness studios and gyms simplify operations with Fitstream.
Boutique Yoga Studio Automates Bookings and Waitlist Management Across Weekly Classes
Scenario: A boutique yoga studio running a weekly timetable of classes across multiple instructors, previously managing bookings manually or through a basic booking app.
Challenge: No automated reminders leading to high no-show rates. Booking process requiring staff involvement. No waitlist management for popular classes.
Solution: Fitstream with online booking, automated reminders, and waitlist management. Members book directly and receive automatic confirmations and reminders. Waitlists fill cancelled spots instantly.
CrossFit Affiliate Scales to 500 Members with Automated Check-In and Retention Tracking
Scenario: A CrossFit affiliate growing rapidly, needing to scale operations without losing the community connection that drives retention.
Challenge: Manual check-ins and spreadsheet member tracking not scaling with growth. No visibility into which members were disengaging before they cancelled.
Solution: Fitstream with digital wallet check-ins, member management, and retention analytics. At-risk members identified early. Check-in process handled without staff.
Personal Training Studio Replaces Manual Scheduling and Billing with One Platform
Scenario: A personal training studio with multiple trainers managing individual client schedules, session packages, and billing separately.
Challenge: Trainers spending significant time on manual scheduling and chasing payments. No central view of trainer availability or client attendance.
Solution: Fitstream with trainer management, recurring billing, and automated scheduling. Trainers manage their own availability. Billing runs automatically.
When You Need More Than Fitness Studio Management
Built for any health and wellness business that needs class management, member billing, and retention in one place.
Most studios outgrow standalone fitness management tools and end up bolting on separate systems for events, advanced memberships, and billing. With Hykmah, you just enable another product.
When you're ready for advanced membership management (Membrify), event ticketing (Eventora), or enterprise subscription billing (Recuron), they're already part of your Hykmah subscription. Same platform, same users, same data.
No new vendor. No migration. No integration project.
Unlike standalone fitness platforms, Fitstream grows with your business.
What's Available:
For the parts of your operation that fit a standard tool, Hykmah has packaged products with published pricing:
- Membrify — Advanced membership management for associations and larger fitness organisations
- Eventora — Event ticketing for fitness workshops, challenges, competitions, and special events
- Franchex — Multi-location management for fitness franchise networks
Plus 10+ more products across operations, commerce, engagement, and industry verticals
All included in your Professional ($50) or Premium ($350) tier. No additional product fees.
Works With Your Existing Tools
Connect to the platforms you already use. Pre-built connectors with bi-directional sync, OAuth2 security, and webhook automation.
Accounting & ERP
Xero, MYOB, QuickBooks, NetSuite, Sage
Payments
Stripe, Square, PayPal, Adyen, eWAY
E-Commerce
Shopify, WooCommerce, BigCommerce, Magento
CRM & Marketing
Salesforce, HubSpot, Mailchimp, Klaviyo
Shipping & Logistics
Australia Post, FedEx, DHL, Aramex
Communication
Twilio, Slack, Microsoft Teams, SendGrid
