Run Your Entire Hire Business in One Place
Rentalux is equipment rental software for Australian hire businesses — bookings, contracts, stock availability, and invoicing from $0/month.
Who Is Rentalux For?
Built for equipment rental and hire businesses who need professional asset operations without the double-booking risk or paperwork chaos.
Party & Event Rental
You're managing marquees, furniture, AV, and props across weddings and corporate events. Real-time availability stops double-bookings before they happen, and photo check-out documentation means damage disputes don't become your problem.
Construction Equipment Rental & Tool Hire
Your fleet spans heavy equipment, tools, and scaffolding across multiple sites. Utilisation tracking, maintenance scheduling, and per-asset revenue visibility keep every piece earning rather than sitting idle.
Vehicle & Plant Hire
Hire contracts, deposits, and insurance paperwork slow down every transaction. Digital contracts, structured damage tracking, and automated invoicing cut the admin without cutting corners on your compliance trail.
Growing Rental Businesses
You've outgrown the spreadsheet. Rentalux gives you professional operations — without the complexity or pricing of enterprise software you don't need yet.
Manual Tracking Leads to Double-Bookings and Lost Revenue.
-
Double-bookings when availability is tracked on paper or spreadsheets
Equipment returned damaged with no documentation or photo evidence
- Maintenance schedules missed leading to equipment failures mid-hire
- Deposits and damage claims managed through messy paperwork
- No visibility into which equipment is most profitable or underutilised
- Customers cannot see availability or book online — every booking requires a phone call
Complete Asset Lifecycle Management
- Real-time availability calendar prevents double-bookings across your entire fleet
- Photo-based check-in/check-out documents condition at every hire
- Automated maintenance scheduling based on usage or time intervals
- Digital deposit management with structured damage claim workflows
- Asset utilisation and revenue analytics per item
- Online booking widget lets customers check availability and reserve 24/7
Complete Rental Operations Platform
From booking to return, Rentalux manages the entire rental lifecycle for your equipment fleet.
Real-Time Availability Calendar
Built for commercial equipment hire businesses managing multiple assets across locations. Visual calendar showing every asset's status across your fleet. Instantly see what's available, on hire, or blocked for maintenance. Conflict prevention stops double-bookings before they happen — across every location, in a single view.
Order Management & Quotes
Create quotes, convert them to orders, and manage the full hire lifecycle from a single record. Track order status from draft through to return, with every change logged against the booking. No more chasing paperwork across inboxes and spreadsheets.
Online Booking Portal
Give customers a branded portal to check availability and reserve equipment 24/7 without calling your office. Reservations flow directly into your availability calendar and order queue. No manual re-entry, no missed enquiries overnight.
Individual Asset Tracking
Every physical item in your fleet gets its own record — serial number, current status, location, and complete hire history. Know exactly which unit went out on which job, what condition it came back in, and how much revenue each asset has generated.
Maintenance Scheduling
Schedule servicing based on time intervals or usage hours. Availability automatically blocks during scheduled service windows so the same asset can't be booked while it's in the workshop. No more missed services because a machine was out on hire.
Damage & Condition Tracking
Point of rental software with photo check-in, digital contracts, and deposit management at every handover. Document equipment condition with images and notes before it leaves and when it returns. Full evidence trail for deposit claims, insurance, and customer disputes.
Deposit Management
Track security deposits, process refunds, and manage damage claims with a complete audit trail. Deposits are linked to the hire contract and the condition report so every decision is documented. No lost paperwork, no manual reconciliation.
Hire Contracts & E-Signatures
Auto-generate hire agreements using your own terms and conditions. Customers sign digitally at check-out — no printing, no scanning, no chasing signatures. Every contract is stored against the booking record and retrievable instantly.
Pricing Rules & Coupons
Set tiered rates that automatically discount longer hires. Create pricing structures — full rate on day one, reduced rates from day two — and apply them across your catalogue in bulk. Add coupon codes for promotions or account-specific discounts without touching individual product prices.
Customer Management
Manage equipment across multiple rental locations or depots. Transfer assets between sites with full tracking. See availability across your entire operation in one view.
Multi-Location Management
Manage equipment across multiple depots or rental locations from one account. Transfer assets between sites with full tracking. See availability across your entire operation in a single view — no switching between systems or spreadsheets per location.
Reports & Utilisation Analytics
Understand which equipment earns and which sits idle. Product performance reports show revenue, hire count, and utilisation rate per item for any date range. Availability forecasting lets you spot shortfalls before a customer asks.
Common Scenarios
See how equipment rental businesses have eliminated double-bookings and improved asset utilisation with Rentalux.
Party & Event Hire Business Eliminates Double-Bookings
Scenario: A party and event rental company serving weddings and corporate events. Managing a large inventory of marquees, furniture, and AV equipment.
Challenge: Availability tracked across spreadsheets and shared calendars. Double-bookings happening during peak season. No photo documentation at check-out — deposit disputes going unresolved.
Solution: Rentalux with the online booking widget. Real-time availability calendar eliminated double-bookings. Photo check-in/check-out created a clear evidence trail for deposit disputes. Online widget converted website visitors into bookings without staff involvement.
Construction Equipment Hire Improves Asset Utilisation by 45%
Scenario: A building equipment hire company running excavators, compactors, and scaffolding across multiple depots.
Challenge: No visibility into which assets were sitting idle between hires. Maintenance missed on machines leading to breakdowns mid-hire. Asset location between depots tracked on paper.
Solution: Rentalux with maintenance scheduling and multi-location management. Per-asset utilisation analytics identified underperforming equipment. Automated maintenance blocks prevented hire-day breakdowns.
When You Need More Than Rental Management
Start with Rentalux. Scale without switching systems.
Most rental businesses outgrow their booking tool within 2 years and face a painful migration to a new vendor. With Hykmah, you just enable another product.
When you're ready for field service management (Operon), inventory tracking (Stockwise), or other capabilities, they're already part of your Hykmah subscription. Same platform, same users, same data.
No new vendor. No migration. No integration project.
Unlike standalone rental tools, Rentalux grows with your business.
What's Available:
- Operon — Field service management for equipment delivery, installation, and maintenance jobs
- Stockwise — Inventory management for consumables, accessories, and spare parts
- Recuron — Subscription and recurring billing for long-term hire agreements
Plus 10+ more products across operations, commerce, engagement, and industry verticals
Works With Your Existing Tools
Connect to the platforms you already use. Pre-built connectors with bi-directional sync, OAuth2 security, and webhook automation.
Accounting & ERP
Xero, MYOB, QuickBooks, NetSuite, Sage
Payments
Stripe, Square, PayPal, Adyen, eWAY
E-Commerce
Shopify, WooCommerce, BigCommerce, Magento
CRM & Marketing
Salesforce, HubSpot, Mailchimp, Klaviyo
Shipping & Logistics
Australia Post, FedEx, DHL, Aramex
Communication
Twilio, Slack, Microsoft Teams, SendGrid
