Run More Profitable Engagements Without the Admin Overhead
Stop losing revenue to unbilled hours, scope creep, and retainer over-servicing. Bring your time tracking, project management, and billing together in one system built for how services firms and agencies actually work.
Time, Projects, and Billing — Connected.
Two products for services firms and agencies — project and engagement management with automated retainer billing on one subscription.
Wirkolic — Agency & Professional Services Management
Project management, time tracking, and billing in one system. See engagement profitability in real time and stop losing revenue to unbilled hours and retainer over-servicing.
- Time Capture — Timers, calendar integration, and smart suggestions across multiple entry methods. Billable time captured as work happens, not reconstructed at invoice time.
- Engagement & Project Management — Define scope, budgets, and milestones per engagement. Track progress against estimates and identify issues before they impact margin.
- Retainer Tracking — Monitor hours used against retainer allocations with alerts for over-servicing and automatic rollover calculations. Know when a client is consuming more than they're paying for.
- Client Portal — Secure portal for project updates, document sharing, deliverable approvals, and client communication. Fewer status calls, cleaner approval trails.
- Profitability Analytics — Project, client, and engagement profitability visible in real time. Compare estimates against actuals at any stage — not just in the post-mortem.
- Rate Card Management — Manage complex rate structures by role, client, and project type with automatic application at billing. No manual rate lookups, no pricing errors.
- Accounting Integration — Direct sync with Xero, MYOB, and QuickBooks. Invoices flow through without manual entry at the end of every billing cycle.
Recuron — Retainer & Subscription Billing
Automated billing for retainer arrangements and subscription-based service delivery. Recurring invoices go out on schedule — with hour tracking connected to Wirkolic allocations.
- Automated Retainer Billing — Configurable billing cycles and renewal reminders handled by the system. Retainer invoices go out on time without your team triggering them manually.
- Hour Tracking Against Allocations — Retainer hours tracked against billing allocations in real time. Over-servicing alerts fire before the problem compounds across the month.
- Failed Payment Recovery — Automatic retry logic and escalating communications when a payment fails. Revenue recovery without your team chasing clients individually.
- Subscriber Self-Service — Clients update payment methods and manage their own billing details without contacting your accounts team. Fewer inbound requests on routine changes.
- Revenue Analytics — MRR, renewal forecasting, and churn visibility built in. Recurring revenue health visible without building a report from scratch each period.
Find Your Starting Point
Managing projects and billing manually, losing track of billable time
Your situation: You're running projects from spreadsheets and email. Time tracking is inconsistent. Invoicing takes too long because the information isn't in one place. You're spending time on admin that should go on billable work.
What you need:
Wirkolic. Project management, time tracking, and billing in one system.
What it costs:
Hykmah plans start from free, with paid tiers at $50 and $350 AUD/month. See Hykmah pricing for tier details.
How to get started:
Sign up and set up your first project. No sales call needed.
Managing a mix of project and retainer billing, over-servicing eating your margin
Your situation: You have a mix of fixed-fee projects and retainer clients. Retainers are being over-serviced because nobody is tracking hours against the allocation in real time. Invoicing is always a manual process at month end.
What you need:
Wirkolic for project and engagement management, plus Recuron for automated retainer billing. Both on one subscription.
What it costs:
Hykmah plans start from free, with paid tiers at $50 and $350 AUD/month. See Hykmah pricing for tier details.
How to get started:
Sign up to explore both products, or book a demo to see how they work together for your billing model.
Complex billing structures, compliance requirements, or integrations to existing CRM and accounting systems
Your situation: You have complex billing arrangements across a large client base, compliance requirements specific to your profession, or need Wirkolic connected to your existing CRM, practice management, or accounting infrastructure. Off-the-shelf configuration may not cover everything.
What you need:
Wirkolic and Recuron plus custom integrations, workflow configuration, or compliance-specific setup. This is a conversation, not a signup.
What it costs:
Scoped to your requirements. Talk to our team about the right combination of products and custom work.
How to get started:
Book a discovery call. We'll understand your practice and recommend the right setup.
Products That Power Professional Services & Agencies
Wirkolic — Agency & Professional Services Management
Project management, time tracking, retainer monitoring, resource planning, profitability analytics, and client portal for services firms and agencies.
Recuron – Retainer & Subscription Billing
Automated retainer and subscription billing with hour tracking against allocations, renewal management, and failed payment recovery.
